Integrated with business intelligence, MONITOR ERP consists of numerous modules that covers all activities in a modern manufacturing company. It is a complete ERP system that provides control over all business processed in an organisation.
Manufacturing module is the core of MONITOR ERP that is optimised for manufacturing and production planning. Users can create BOM and routing, perform calculations, and register manufacturing orders. Loading plans, pool planning, and coordinated processing can also be controlled, providing a comprehensive solution for manufacturers to plan their resources.
One of the most crucial functions in MONITOR ERP, Bom & Routing allows users to perform part registration and update operation lists for new manufactured, purchased or fictitious parts. Data entered such as operation times, lead times, quantities, prices and etc is applied throughout the system; requirement calculations and loading plans are also derived from the same data.
Pre-calculation populates the financial calculation of cost price, manufacturing cost, and sales price of a product. Cost for sub-contracted work, own work and material can be included as part of the manufacturing cost. Users can then mark-up the cost and derive the sales price. This provides a more accurate calculation of overall cost.
Costing analysis can be carried out after the part has been manufactured. Planned cost vs actual cost can be populated to measure the effectiveness of planning.
Users will be able to create and modified manufacturing orders as well as delete existing orders. Information such as orders, parts, operations and material in the form of planned values and reports can be easily viewed. Gantt chart that shows current lead time and order structure is made available too.
Loading Plans in Lists and Charts
Production overview is important in order to verify the capacity of your production at any point of time. User can monitor how work centers’ loading is affected by manufacturing orders. It is shown on a time axis, in view of monthly, weekly, or daily basis. User can configure the display charts as required.
Pick Lists for Material
You will be able to print a document that can be used when you pick material from the stock to a manufacturing order. By using mobile application, user will be able to refer to material required to pick from stock for a specific manufacturing order. System will also be able to define which location to pick from in a warehouse as well.
Operation and Material Reporting
Reporting on time and quantity for one operation at a time is made easy by entering the report number of the operation. The reporting that you perform can be monitored in the Order List – Manufacturing procedure and they are then accounted for in the Post-calculation procedure.
System allows user to easily subcontract part of the production to subcontractor. The system is able to subcontract purchase order automatically when a manufacturing order including a subcontract is created. By having this function in the system, follow up on subcontract costs and lead times will be much easier and manageable.
Pool planning is useful for companies with several equivalent machines in their production. The system automatically allocates tasks to available machines linked to the pool, based on the machine’s capacity and optimises production.
Coordinated parts that should be manufactured together can be configured in the system so that when there is shortage for one part, the other part gets manufactured too. The parts are registered together, and will be updated simultaneously when there are any changes.
In this procedure you handle schedules for work centers. Production schedules are used to define the capacity for a work center by entering when during the day there is capacity available. If the work center applies hourly planning, you should use this type of schedules instead of entering a basic time. These schedules are used as components when creating schedule cycles.
Effective and reliable requirements planning can be achieved in the Purchase module. User will be able to see the stock on hand, total value, with full traceability. The module also supports case management and different stock calculations.
All supplier information and communications including activities log and email correspondences can be maintained in the SRM.
RFQ: Send, Compare, Monitor
The system allows users to send multiple RFQ to selected suppliers, compare price, lead time, and other terms to select the best offer available.
Create, modify, or delete existing orders either manually or directly from customer order and manufacturing orders.
Arrivals, Print Transport Labels, Receiving Inspection
Upon receiving stocks and goods, user can customise information to be shown on the transport label before printing. User may also generate and search reports by part number, order number, or supplier’s part number. Information about receiving inspection can also be recorded.
Link Supplier Invoices to Purchase Orders
All supplier invoices can be linked to the respective PO; any debit note, credit note, or interest invoices can also be attached to the same PO.
Accounts Payable: Approval, Report, and Schedule Payment
Through accounts payable, user can send invoices for payment approval, and generate reports showing payment status of all invoices and upcoming invoices that are due for payment.
Business Intelligence: Purchase Analysis, Supplier Rating, and Order Backlog
Business Intelligence in MONITOR empowers users in monitoring and managing its purchases, costs, and lead time through statistical data. Insights such as a supplier’s delivery reliability can be obtained easily through automatic calculations.
The sales module covers all sales process, including quotation, customer order, sales order, invoice, delivery order, accounts receivable, cash flow planning, and also CRM.
The CRM allows organisations to manage all information and communications between customers or prospects. Activities, logs, and email correspondences are recorded, providing full traceability of all engagements.
Quotes – Create, Send, Monitor, and Convert to Sales Order
Monitor total quotations sent and total conversions; convert quotations to sales order easily. Templates can be changed easily according to user preference.
Sales Order – Create, Check Delivery Time, Confirm, Monitor
Create sales order manually or convert from Quotes. Users can estimate the delivery time using the system and from there, monitor and as well as manage the entire sales to delivery process.
Delivery Process and Transport Management
The system generates invoice based on the item arranged for delivery, whether it is partial or complete delivery. Delivery notes and transport labels can be printed or sent by email. Shipping information is automatically populated based on the quantity delivered. Users can also create stock order if they add-on the Warehouse option.
Customer Invoice, Pro-forma, and Stage Invoices
Pro-forma invoice and invoices are generated during delivery of customer order. COGS can be linked to customer order, updating both material and stock accounts simultaneously. Users can also create invoicing plans to issue invoice by stages; for example 30% upon order, 60% upon delivery, and 10% upon final inspection.
Accounts Receivable: Incoming Payments, Payment Reminders, Interest Invoices, etc.
Customer aging, payment reminders and interest invoicing can be managed in the Accounts Receivable. Payments received can either be updated manually, or automatically via file transfer from the bank.
Business Intelligence in MONITOR analyses sales information based on time, region, seller, customer, or product. It also provides insights about the organisation’s delivery reliability, cash flow forecasts (for incoming and outgoing funds). Information is linked and retrieved from all modules, providing a holistic view on the organisation’s real-time performance.
The inventory module enables user to do effective and reliable requirements planning and monitor stock level and it’s worth with complete traceability.
All basic part data is saved in one place and then deployed in different areas such as part and order register. The part register consists of a great deal of different types of information that supports all the different functions. The primary information for a part is its part number, part name, unit, part type, and standard price.
The system calculates order suggestion together with quantity and delivery dates when a part shortage is identified. Net requirement calculations can be scheduled or run constantly.
Continuous stock count is executed based on rolling schedule where information such as new balance, unit, location and stock count date are reported when the production is still in progress. When the stock count is saved for the parts, the time of the stock count and the users who reported the stock count will also be registered. Furthermore, the difference between the stock counted balance and the previous balance will be saved for each part.
Through stock valuation, a list showing the value of the parts in stock can be created. User can choose to value the balance of the parts in the stock according to the current balance, stock date or different types of historical balances. The work in progress (WIP) value can also be captured as a situation report for today or a specific time in history.
Serial number or a batch in regardless of the level of process flow and directions can be traced from customer, manufacturing and purchase order.
List of cases can be registered when different nonconformities occur from customer, to supplier and internal. Monitoring orders can be easier when you can plan, control and follow up on orders are linked to cases. Delivery performance can be measured to help promote effectiveness.
Annual budget for parts as well as safety stocks can be calculated at which stock balance a refill signal can be sent. The volume ordered is determined by the part’s order quantity which can minimise the cost of stock-keeping and purchasing.
Functions for attendance, work log, salary, detail planning and schedules are found in this module.
The use of recording terminal is to record attendance, absence, and work. These recording items are used as bases for salaries, and to create bases for post-calculations. A worker can record work directly on their device in the shop floor.
Extended Personnel Records
Different information related to attendance recording and work recording for an employee can be registered, such as addresses and phone numbers for the employee. Data such as salary types, absence codes, overtime types, etc. can also be linked to attendance and work recording items.
The number of recording terminals to be used can be configured should attendance recording and work recording are allowed.
The accounting module allows users to manage the organisation’s current accounting and project accounting. Fundamental accounting function, automatic posting/ allocation, reports as well as change of period/ year can be found here.
Standard installation comes with a set of chart of accounts that can be customised when needed. Dimensions such as Cost Center, Cost Unit, Project can be added. Automated posting and allocations is also possible, allowing users to allocate budget to different cost centers.
The system supports accrual accounting and allows entries to be linked to related documents such as supplier invoice or a voucher. It can also be used to reverse a voucher in future accounting period.
Journal entries can be created automatically or manually; they can also be copied and accrued. Entry texts can be saved and re-loaded for future use, so re-writing them is not required.
Set budget either manually or by duplicating data from previous years, according to the chart of accounts. Users can also configure multiple budgets to monitor within the same accounting year.
Change of Period/Year
The system supports changing of accounting periods and accounting year and it can be done easily. Data can also be imported via SIE files.
Reports and Follow-ups
Entries in general ledger is displayed by group or project, showing opening balance and closing balance for the end of the selected period. Reports that are included are Balance Reports, balance sheet, income statement, and budget. Users may also create their own reports for SST or Project costing. The system records complete information about when the entry was created, modified, or deleted, giving organisations full traceability over their data.
Users can manage projects such as development projects, reconstruction projects, or manufacturing projects by orders, incomes, costs, and hours. Project number can be entered and linked to customer or manufacturing order; the budget, forecast, planned and actual can be managed for each cost/ income type.
Project time is also taken into consideration; planned time, actual spent time, and remaining time is managed for each activity. Time spent can also be linked to cost and be accounted as project cost.
INTEGRATED BUSINESS INTELLIGENCE
Business Intelligence is crucial in providing important data and metrics to facilitate decision making. It is included in the standard offering of MONITOR and allows user to extract up to 18 metrics from different modules.
Business Communication at Its Best!
MONITOR-to-MONITOR is used to facilitate communications between organisations that uses MONITOR. Data can be sent and registered by receiver automatically using the XML file attached. The file can be imported via drag-and-drop from the email.
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